Notes by PatchIn attendance: Patch, Jeppe, Tomas, Ben, Bjørn, Sebastian, AnthonyAgenda- State of the Club- members- cabinets- economy- Since last meeting- terrain purchases- flowers- merch- new stuff- uniform table booking- club access- new locks- workday- state of terrain cabinets- mat holders- warmachine terrain- cupboards
- State of the Club
- There are 92 members in the club, Bjørn mentioned getting another 40k day - 180,000dkk in the club account - 4 small cabinets available, all others in use - 4 big cabinets not in use in the small room. not currently available atm as full of club stuff - jeppe wants gt terrain boxes gone - Can pile up books etc in space opposite toilet - Tomas wants to move his lockerSINCE LAST MEETING
- Terrain purchases
- bought all the 40k terrain, some is painted, not all assembled - Trench cruasade terrain also purchased via gino- Flowers
- Jeppe bought some flowers - Merch
- Jeppe got us some merch, 500 D6 dice. Same company also does pairing mats - Also put in requests for hoodie. same model as jeppe has at work as its a good hoodie - polos were mentioned as being popular, should get more - Tomas mentioned possibility of getting some patches and acoustic panels with a logo on for the front room- New stuff
- Almost out of keys, only 2 left. Morten knows where they're ordered from- Uniform table book
- Ben just wants a universal system. says having club accessible is most important thing. not a fan of recurring bookings. currently wants a name on the booking and one of them should be a club member. people starting to borrow keys which is not good. people don't know the procedure - Bjørn pointed out that the club keeps being left open - bjørn brought up electronic lock, sebastian mentioned some battery system you can put on the lock - club has looked into this before and decided against it - jeppe pointed out everyone agrees on the booking system, disagreement is just on recurring bookings. currently our only option is to nudge people - anthony suggested a calendar login system, but it was pointed out that this would require a lot of maintenance - sebastian thinks a login would better incentivize people to follow rules. agrees that we need a standardized booking system. points out war machine likes regular booking and tries to keep that up to date. requests explicit guidelines on recurring booking - tomas thinks calendar system is fine but doesn't like recurring bookings as he can't tell whats been updated or not - ben suggests setting out that x-days in advance a booking is up to date - bjorn points out that recurring bookings should start at zero tables and then added. - sebastian suggested adding 'confirmed' or similar to a booking once updated. also suggestion for having max 4 tables for a recurring booking - some suggestion of 48 hours in advance to finalize booking - jeppe pointed out we can created 5 users in current calendar so could create generic 'member' so only members can update calendar - contact person should be contactable via discord (maybe email) - warmachine didn't like that booking for deleted, talk of moving to another club. people should be mindful of deleting things without warning - anthony wondered how we can avoid this problem again in future. jeppe mentioned that the board should talk before putting out announcements as the board - ben mentioned contact via discord specifically - patch suggested an onboarding process to get all members on the same page - anthony suggested using different colour categories for confirmed booking- New locks
- jeppe asked sebastian to look up specs on electronic locks - seems consensus that nothings really needs done here- Next workday
- ben wants to arrange a winter workday. cleaning, setting up last cabinets - anthony wants full participation - several people made the suggestion of wanting to get people either fined for not cleaning, or somehow rewarded with reduced membership or whatnot - sebastian suggests putting out the information plenty in advance and repeatedly about cleaning days- State of the Terrain cabinets
- wants a deep clean on the terrain in the cupboards - jeppe refuses like a lil bitch - wants a dedicated necromunda terrain now we're starting that again - too much stuff in the cupboards - patch pointed out we can move a lot of it to the boxes under the tables - ben wants to update the bolt action terrain to more 3d printed stuff that packs better - sebastian points out that systems are moving to more specialised terrain, can we declutter and combine terrain across systems - tomas wants all the terrain labelled. also suggests not as a workday but the board should probably sort the terrain - anthony wants the rest of the terrain painted - bjørn suggested blackmailing tomas to paint terrain. he's not coming out of this meeting well- Mat holders
- patch gave an account of what mats we have. more than we need but not so many that theres a needs to get rid of some - sebastian thinks we need more 48x48 mats, suggests a colour system to sort mats - anthony made a funny joke. it was very good - anthony was never given the link to buy more hooks. suggests colour coding on the mats itself - anthony is a crazy person and just loves drilling. too much - ben suggests having a distinction between regular mats and ones just for tournaments and special occasions - also due another pass on what mats are acceptable - tomas suggests storing mats under the tables - sebastian generally agrees with all and wants to weaponise autism - there was an argument on how to fit mats under a table - patch thinks it'd need some tube or gutter, others disagree - sebastian wants to kepe the current storage - anthony sugggested keeping to it and if it doesn't work by the next meeting then we try something new - tomas suggest we can get lower boxes for current 40k terrain and get mats that match the mats - tomas is painting 8 tables of 40k terrain - can keep the hooks and have some mats under tables - bjorn points out the currently solution provides some accoustic cover - ACTION POINTS- anthony order keys- jeppe pass on to gtdk folks that boxes need moved- workday move books etc- workday assemble last cupboards- patch possible onboarding sheet for new members and as permanent link on the discord, onboarding for TOs as well- jeppe looking at what modifications can be made to the calendar to make it more usable- sebastian should look up lock specs- ben puts up poll on next work day and organises regular reminders- tomas does terrain sorting day- tomas wants to cut mat condoms- jeppe will contact morten about who owns what mats- patch sorting christmas party
